Getting Back to Speed

Recently, I purchased a bluetooth keyboard online, for the purpose of connecting to either my iPad or my iPhone. I am using it right now on my iPad to type this post. The purchase of this keyboard brought me some benefits and I consider it well spent considering that it wasn’t too expensive for a portable keyboard. But I use it mainly for my iPhone at work. It helps me type out quick replies to messages, and key in my to do list as I think of items.

As I was evaluating the purchase, I recalled how I had modified my style of working in the hopes of reaching a productive state. To do that, I had alternated between hard copy notebooks and phone apps to key in my to do list. Both had it merits but I tended to gravitate towards notebooks. The problem is that notebooks tend to become messy after a while when many items had already been crossed off the list. With the purchase of the bluetooth keyboard, we shall see if I will stick to an apps based list.

Today, I had also taken leave as part of the effort to clear my entitlement before it lapses at the end of the year. This morning, I loaded the saved links on Facebook and I realized that I had amassed a huge amount of links. Previously, I always clear the links after a few days. Now, I let it sit until I had no idea that it had become a mountain waiting to be cleared. Upon, reflection, there is much to do in terms of my own productivity. Work productivity is fine, but I am not managing my own private tasks well.

I had also gone for a quick run at the gym. Something about exercise helps in productivity as well. As I was clearing the old saved links, I realized many of them were about the top things successful people do in the morning and a consistent ritual was exercise. I agree, as exercise helps in raising productivity by making me more focused and alert. However, I realize that it tends to make me tired as well, so I suppose there must be a trick, or a balance in order to get the mental alertness but still not make you sufficiently tired to want to sleep.

All these boils down to one major reflection for today. I had successful systems in the past which I stuck to. For some reason I stopped. It is time to go back to it again and get the things I want done.

Leadership Through Respect

Today, I am inspired to blog because recent events at work have taught me that reputation spreads far and wide; no matter whether it is good reputation or bad reputation. Leaders should be mindful of their own reputation as it affects how subordinates perceives you; it also affects how other people perceives you.

Sometimes, one may have the best of intentions, but the wrong method of voicing out could mean a total loss; people lose respect the moment you open your mouth, and you might have won the battle, but overall, you might have lost the war. The same intentions, when led by different people, have different results.

While I won’t go into details of the events that had happened, generally, there were some disagreements on how to carry things out. These are common, natural occuring situations in any organisation as people have different views. I thought, it is important to convince others, and it is key to win the respect of those who initially oppose your ideas.

If as leaders, we insist on our way without according proper respect to the other individual, your counterpart may feel wounded, as though his views do not matter and only yours does. However, sometimes if you sit down and ponder, both persons come with good intentions, and sometimes it just may be that they both are looking at the same thing with different lens. With different lens, there is a different focus and that means the considerations to evaluate a situation is different as well. Naturally, the decision made is not the same. But that is not to say that the other person’s idea is worthless.

Even if we disagree, the minimum we could do as leaders is to acknowledge the other person’s stance and seek to understand. Respect the individuals thoughts and guide him through your own mental model. This way, if you manage to convince him, he will work according to your demands, no questions asked. However, if you belittle him and adopt a “I know all” approach, he would still follow you, albeit grudgingly. At the end of the event, your reputation is in tatters as someone who is hard to work with and doesn’t listen to alternative opinions.

Reputation and respect matters. Both, when lost, is hard to regain. Sometimes as leaders, we must accept that we can still learn from others. Show that you are a team player that is helping them, and they will be willing to accept your leadership. Show that you are a tyrant, and you will only get the lip service but not respect.

Mid Year Review

I have wanted to write something about my goals for quite some time, but I have never gotten myself down to actually doing it. Today, I looked back at my notes in Evernote, and I saw that I had listed many books which I wanted to read but I didn’t. I had also stumbled upon the 2014 and 2015 list of books I read. I clocked my monthly book goal in 2015 and failed miserably in 2015. What is worse is that I did not record anything for 2016, and it was hard trying to figure out what I had actually read.

So it’s the month of July and it is timely to review what I had promised, sort of, at the start of the year. So here are the goals:

  1. One book a month
  2. Sit ups and push ups daily
  3. Continue to read The Edge magazine and read up on companies

First, the one book a month. I completed a book, “Smarter, Better, Faster” by Charles Duhigg during my honeymoon. It was the perfect time to relax and read books. I made use of my time well. I had also recorded key snippets, though I have yet to do my review to refresh myself of its contents. I had also begun reading two books, one on networking for introverts and the second titled “Superbosses”. I am not sure whether I did read anything in the first few months of the year, though I recall giving myself a break for Jan and Feb as I had to read extensively for an essay. Well, not books but still reading materials. I should really be more consistent. I think my goals were measurable (part of the SMART goal methodology) as I specifically said to read 20 mins a day. The problem was, I wrote it and forgot about it. There must be an accessible way to have a daily reminder of my goals.

The second, I failed. There is nothing to explain. I was lazy. I did abs exercises enthusiastically but I did not continue. Shame on me.

The third, I did. I missed a few copies of The Edge when I was on holiday as I focused on reading my books. But other than that, I read the weekly magazine about 95% of the time. I had also read up more on companies this year. I had set up a template last year to record down financial information whenever I go through the five year annual reports, and I stuck to it. So far, I had read up on Capitaland, a little on Keppel Corp, Cogent Holdings and started on Dairy Farm.I have a list of stocks to read up on but it wasn’t being clocked as consistently as I would have.

As a whole, there are two key mistakes. First, not having daily reminders of what I need to do. Second, not planning my time well. I might have been setting myself up for failures when I bunch too many things together.

Aside from my 2016 goals, I also thought about the goals I had in previous years. One of which that stuck on me was my desire to write a book. I had begun writing a chapter but that’s about it. And that was a year or two ago. The plan was to write a book and try to sell it online. Then I thought about making it into a platform for people to come together and share ideas on several important topics such as Productivity, Leadership etc. It was all very appealing to me, but I need to take the first step.

And I need to be more exact.

Daily Goals

  1. Read my book (End Goal: One book a month)
  2. Exercise (Sit Ups and Push Ups)
  3. Clear my Financial News emails

Weekly Goals

  1. One++ annual report (End Goal: One company with five years worth of annual report a month)
  2. Read The Edge
  3. One chapter of the book (End Goal: to have a rough draft by end year)

And I will do a weekly review to see my progress.

I hope that I would have more favourable things to report at the end of the year.

 

Feeling Appreciated through a Farewell Dinner

Today, I went for a farewell dinner that was arranged to bid farewell to a few personnel who had left the unit and taken up other positions within the company. It was a little overdue for me as I had left seven months ago. A few years ago, I was the one who arranged for such farewell sessions, and being me, I was looking forward to my turn at the receiving end.

At the end of the dinner, I received my token of appreciation – a nice frame with kind words written by my colleagues in the department. I made a small speech which I had tried to prepare, but the result was miserable as I had not remembered the exact words which I wanted to say. I got nervous and the words came out badly.

Thinking back, I am indeed fortunate to have had supportive bosses. When I was a new person in the department, my first boss helped identify key tasking for me to gain exposure to. It has build me up significantly and I received guidance from him. He has also planned my career for me, encouraging me to take up tasks that would build my career.

I also had the opportunity to spearhead reliability engineering in my unit. I didn’t manage to articulate this in my speech as I wasn’t concentrating very well, but it has piqued my interest in the topic. Currently, I am looking to pursue two reliability-related courses, one from the Singapore Quality Institute and the other from UniSIM. Hopefully both courses give me sufficient knowledge to bring to the unit when I return in the future.

All in all, the farewell dinner gave me much to think about. I am grateful for all the assistance and kindness that people have shown me over the years, and as I reflect, I should strive to nurture the next generation.

Managing Self-perceived High Profile People

I was watching Hell’s Kitchen Season 4 on YouTube these few days and one common recurring issue with the men’s team is that there is no teamwork and everyone’s ego is too big for their own good. During the episode, one of them realizes communication is an issue and tries to get everyone to think of how to improve communication. Yet nobody needs him, and some were so fixated over the comments that others had made about themselves that they only cared about trashing it out.

After the episode, I resumed my daily book reading. The current book I am on now is “Leadership lessons from West Point”. The chapter that I started reading today was on managing high profile people, and one point stood out. The chapter described how high profile people would work in a team typically: when they feel that they are doing more than their fair share of work, they reduce commitment and might even act out in destructive ways.

To me, that sums up my learning beautifully. The chefs who made it to the show probably had lots of confidence and ego. Each of them think they are the best and deserve to win Hell’s Kitchen. However the thing is, not all of them have that level of capability. Some might be just average. Their perceived high performance might have led them into thinking that they are the contributing more than anyone else; that they tried more than others and despite making mistakes, put in more effort to recover than others. That led to a dysfunctional team where communication breakdown and no one reaps the efficiencies derived from teamwork. That is why the men’s team kept losing their challenges.

This made me do some self reflection too. Sometimes I do think that I am doing more than my fair share of work. However today’s lesson made it clear that sometimes I perceived that I do more than my fair share. That might not be the case in real life and I must be self aware. In addition, others whom I think are not pulling their weight might feel that they are contributing more than their capacity. This is a good lesson in management that I will do well to remember.

“The map is not the territory”

Over-estimating Myself

Just a couple of days ago, I attended the Change of Command parade for my previous grand boss whom I worked with for about two years. A few days before the parade, he casually mentioned that my name would be included in the farewell speech. That made me really excited about what is going to happen, and I thought about what I could possibly be recognised for. I was so looking forward to the speech that I had listened intently for the entire duration, only to discover that my grand boss had honoured everyone by listing their names.

Of course, there were a few at the higher levels who deserved special mention and had more air time. As for me, I am just one of the many names, with no examples of my contribution. I was disappointed, yes, but this also gave me some time to do self reflection. I might have over-estimated myself in terms of my contributions. Perhaps they were just minuscule and I thought they were impactful. Perhaps I could really do more and make a difference.

My closer friends knew what was on my mind when they realised that I was just a name among the many. I was sad, especially when the name was mentioned together with personnel whom I thought was undeserving. But hey, who was I to say as that was not my speech. Thinking deeper, I also realised the implications of not mentioning specific individuals when one already mentioned the names of everyone else. Then I understood, it has to be done this way.

But I need to relook at how I am contributing in my workplace and do even better; and prepare for my next role back in the units.

While talking about something that made me feel down, I should also add that there were “up” moments as well. After the parade, we had dinner and I spoke to my former colleagues. There were two specific moments where I felt that I was appreciated and I had achieved something good. First, my guys seemed really happy at the thought that I could one day return as their OC, even those who I did not think I had impacted them as much. It was very touching and motivating. Second, my encik introduced me to two new personnel in the flight, and one of them expressed interest in becoming an officer. My encik introduced me as “you should feel sad that you didn’t have a chance to work under him before he was posted out”. That made me feel very appreciated and that my little efforts to nurture everyone was on a good track. I also felt excited over the possibility of influencing someone positively to become a good officer in future. I only hope that one day I will have a chance to be his mentor.

The New Year

And so this is another of the typical new year posts that people do, except that instead of doing it in the new year, it is done four days into the new year. Anyway this is done as a means to reflect back on the year that had past and is not meant to be entertaining.

First things first. At the start of every year, I do some resolutions and it is time to see how spectacularly I have failed. And after typing this, I realised that one of the reason I probably failed that badly was because I didn’t articulate my resolutions properly in 2015. I had done so in 2014, and even did a review in Dec 14 where I mentioned how I will review my mindmaps and set out my goals. Only that I didn’t get down to it.

One of the resolutions I had, but did not express, was to continue my one book a month reading stint. I was reminded of it when I accessed my Facebook today and noticed how friends were quoting that Mark Zuckerberg reads two books a month. In 2014, I was half as efficient as him. In 2015, I should expect to have improved right? Wrong. I was not motivated and I only accomplished half. That’s six books and here they are:

Jan: Value Investing for Dividend Growth

Feb: Common Stocks, Uncommon Profits

Mar: The Art of Thinking Clearly by Rolf Dobelli

Jun: Edward De Bono’s Six Thinking hats

Jul: The Power Of Forgetting by Mike Byster with Kristin Loberg

Dec: Drive: The surprising truth of what motivates us by Daniel H. Pink

However this doesn’t mean that I only bought or borrowed six books this year. I have had some books on hold for some time, for example, The Fifth Discipline (bought way back many years ago), a Technical Analysis Book, The Intelligent Investor, International Reits and also Mr George Yeo’s collection of speeches. I just didn’t get down to reading as much. Even the book in December was read because I wanted to read it to use it for an essay. This has to change, and to get reading back into a habit, I should start small. I will read 20 minutes a day before I sleep. This should be easy in January as I have to continue researching for my essay.

Next, it finally hit me that my tummy is too disgustingly big and that it has reached a point of no return. Except that this has to return where it came from and I’m not going to carry it for life. To improve on my fitness, I will do sit ups and push ups daily.

In 2015, I received many opportunities at work. I continued to be an effective manager, and carried on my work on reliability. I went on a working overseas trip, and also participated in a study team to look into operational training at my workplace. I was also posted out of my workplace into a new environment which I am trying to adapt and become efficient. To be honest, it wasn’t easy and I am rather stressed out and apprehensive of the work.

So for 2016, I need to be positive and to look at each challenge optimistically. To just do my best and not have any regrets. To this end, I will:

  1. Take on opportunities along the way with a smile
  2. Do daily reflections of what went well and what didn’t
  3. Do weekly reflections on the projects that I am handling (which I did do for a while until I got posted to my new workplace)

For investments, my portfolio did well, but only because the value of USD went up significantly in 2015. Hence even though the value of my portfolio dropped, the overall SGD value increased. However this is not sustainable, so I better continue to read The Edge magazines and to do my read up on companies.

I guess I should end here. The longer the list, the tougher and less fun it gets and the harder it is to make it a good habit to adopt for new year resolutions.

I hope I will remember to periodically do my reviews so that I will be able to end 2016 saying that I met most of my resolutions.