Parkinson’s Law: Work expands to fill the time available

The book that I have read for the month of Jun is “How to be a Productivity Ninja” by Graham Allcott. I borrowed this book from the National Library (had to reserve it because it was that popular) after reading some bits of it in Popular Bookshop. I borrowed it last night and read throughout the night. Today, whenever I have breaks during the course, I read it too. I just completed it after reading the last bit at home. I also drew two mind maps!

But the main point of this post isn’t about the book. Rather, it is about this interesting concept which I have learnt from the book. It’s called the Parkinson’s Law and it goes like this: “Work expands to fill the time available”. When I read about this concept, I recognised it instantly because it is true for me. There are certain tasks which could be completed in X number of hours. Yet because I had Y hours to do it, I took my time, got distracted in the middle, and I only completed those tasks in Y hours.

It was a serious waste of time and productivity.

When we know our deadline is not today, but next week, we will tend to procrastinate and take our time to do it. Soon, we have spent too much time on this single task and only manage to hand it up on the deadline and not before.

It is interesting to note that the human mind is a lazy one and will seek to be distracted when you give it opportunities to. Linking it to the concepts I read in “Thinking Fast and Slow”, I realised that this is because the brain does not need to work much when we engage in activities that distract us easily (like Facebook, Twitter, replying messages etc) as opposed to activities that require much thinking and effort to pay attention to.

Looking back on myself, I realised that there were many times which I took my time to do certain things because I didn’t like doing it, whereas for activities that I enjoy doing or see the purpose and hence develop passion for, I find it easier to complete those tasks in a single sitting. The effort for both tasks are the same, yet for the ones I dread, I take many times longer. I could have done it faster and used the remaining time on other task, yet I didn’t because the rest of the tasks weren’t urgent. Yet by the time I completed the original task, these tasks then become urgent and require immediate attention.

As a result, I constantly feel tired and overwhelmed to the point I feel as though I have burnt out.

But need it be like this? No!

The lessons from the book could help me escape this, but I need time to try those out and see how effective it is. Will write another post on it if it is effective. There are a couple of concepts which I had already known but did not diligently do though; these concepts are from David Allen’s Getting Things Done methodology. The Productivity Ninja book also gave me an awareness of the Pomodoro concept, which is to have 25 minutes of focused do-time, followed by 5 minutes of rest. I shall explore it and give my verdict in the future. Stay tuned!

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